Different types of business forms

There are many different types of business forms. Each form has a different function, for a different application, in a different segment of work. Here we would like to highlight the different types of business forms.

Business forms for your financial administration

Keeping financial records can be a hassle. Disorganized forms, not knowing what’s what, it’s easy to prevent by using different types of business forms to keep your records in order:

• Accounting paper: keep your accounting organized by using different columns printed on the paper.
• Cash book: keep track of income and expenditure with the addition of an extra column so that you can even record your VAT.
• Cash register pads: easily create handwritten receipts. A cash register pad contains double pages, making it easy to make a copy of each receipt.
• Receipt book: easily keep track of your received amounts of money. With the enclosed carbon copy pad you automatically make a copy of each receipt.
• Number pad: useful for quickly handing out numbers, for example for a cloakroom or lottery tickets.
• Order book: keep track of your manual transactions in a clear list. This is used for example on stock exchanges to keep track of market interest or to fix shares based on size and price level.
• Invoice block: makes drawing up invoices clear and easy. An invoice block is provided with a carbon copy sheet, so that a copy can be made at the same time.

Business forms for correspondence

Correspondence refers to exchanging letters, emails or other forms of communication. You share your ideas or thoughts with multiple people to stay in touch.

• Correspondence cards: easily create a postcard to send out.
• Phone/Conversation Note: Quickly take notes during a conversation or while calling.
• Telephone directories: ideal for storing and retrieving telephone numbers. Often a telephone directory is arranged alphabetically.
• Callback book: you can easily record notes and action points that arise from a (telephone) conversation, so that you can use them later during a second contact moment.

Business forms for the hospitality industry

With a catering registration form you can easily record the contact details of your visitors. This is extremely useful, because you are required to keep this information on paper or digitally for 14 days after receipt. You can easily record the date, table number, name, email address and telephone number.

Business forms for your administration

Good administration provides a lot of peace and reduces stress. You do not have to search endlessly for that one invoice or receipt. A number of administrative business forms that you can use can be found here:

• Receipt book: quickly and easily write out a receipt with all the necessary information already filled in.
• Notepad: Use this if you need to write out a bill and keep it on paper.
• Supervisor’s logbook: write down everything you want to remember about a project or assignment. With a supervisor’s logbook you can easily keep track of what materials were used for a project, who was involved and what work was done, if any.
• Things to do: the name says it all, make a list of schedules, appointments, tasks or reminders, in short: tasks that still need to be done.
• Weekly statement: keep track of hours worked per week on a clear form.
• Work order: account for easily spent time and materials for your client.
• Work letter: easy to keep track of the hours worked by you and your employees.
• Mileage registration: you can easily keep track of the kilometers you drive for business purposes so that you can declare them later.
• Leave request: easily create a written request for one or more days of leave. Easily store this in a folder or file.

Benefits of Business Forms

Physical business forms offer a number of advantages over digital documents. These include a degree of security, consistency and versatility:

Security of documents

Paper business forms can be stored in locked cabinets and filing cabinets. This makes them more secure than digital files in your accounting. Digital documents can be hacked and distributed online. If you use business forms, you can easily store them under lock and key. This ensures that someone has to be physically present to steal something, which is a lot harder than committing an internet break-in. Paper documents can also be easily destroyed when they are no longer needed, which reduces the chance of a data leak.

Consistency of business forms

When recording business documents it is important that you always record sufficient and correct information. If you use business forms in your administration, you ensure that you have the same information on each form and that there is a small chance of incorrect information.

Versatility

You use business forms for many different purposes. They are easy to fill out, without using a computer. You can easily record things like orders, invoices and customer information. The applications are endless!